More than just an event
A full-service disc jockey company will normally
invest 12 to 20 hours to your special event but it
may appear that you are only paying for "4 hours".
Consultations, music purchasing & editing,
preparation, set-up and tear-down, education and
other business related endeavors add up to the
overall success of your special occasion.

On average we invest between 15 and 25 hours into
creating your special event – sometimes more.
Here’s what’s involved in the typical reception:

Initial meeting - from  .25 to .5 hours

This can be done on the phone or even by e-mail, but we
always prefer meeting in person. We like to get to know
the bride and groom and personal meetings are the best
way. In the initial meeting we will provide planning
materials designed to help you organize your thoughts
and ideas. This will begin to lay the foundation for a
successful event. We’ll also schedule a time to meet again
so we can formalize the plans for your reception.

Planning meeting – from 1  to 2 hours

This is the time to meet with us and let us know what you
want (and don’t want) at your reception. We will provide
ideas and suggestions of the best way to implement your
ideas, and may offer some suggestions you may not have
considered. We’ll create a rough outline of the events and
the time line of the reception.

Contact the venue - from .5 to 1.5 hours

We will contact your venue and arrange a visit prior to
your reception. We feel it’s very important to become
familiar with the reception venue to avoid any surprises
on the day of your reception. A visit to the venue can let
us know if we need any  extra items or if additional
assistance loading and unloading equipment is required
(for second floor set-ups). It’s absolutely necessary to
know these things in advance.

Provide timeline to other vendors - from 1 to 2 hours

We will type a formal copy of the initial timeline and
provide a copy for each vendor (Photographer, Caterer,
Videographer, etc.) for their approval. This gives them an
opportunity to bring up any potential issues they feel may
affect the timeline of your reception (e.g., scheduling
conflicts, etc.)  It’s important to keep all vendors
informed throughout the process.

Finalize timeline - from .5 to 1 hour

Update and finalize the official event schedule (timeline)
and fax or e-mail a copy for your approval. We can also
provide scripts of the announcements planned for your
reception if requested.

Music research and preparation - from 2 to 4 hours

All requested music for special dances will be researched
and purchased if necessary. This also includes any special
programming or editing that may be required for your
announcements.

Drive time to/from venue - from 1 to 3 hours

Of course drive times will vary depending on the location
of your reception. The time can vary greatly across the
Western PA area.

System setup and teardown time at venue - from 3 to 4
hours

This can also vary depending on the system required and
the facilities at the venue. Again, this is why we feel it's
important to actually visit the venue prior to the date of
your reception.

Pre-reception Walk-Through - from .5 to 1 hour

Prior to the event we will walk through the entire
reception plan to confirm everything will run smoothly.
Occasionally, no matter how much planning has been
done something will come up at the last minute.
A pre-reception walk-through will help identify and allow
time to solve any last minute issues that may arise.

Performance time - approx. 4 to 6 hours

The standard time for performance is 4 -6 hours, but the
time can be extended if requested under the terms
specified in the contract.

Total Time = 15 - 25 hours of planning and
performance!!